Verified distance, not self-reported
The actual route replaces the manually typed number.
Mileage is the hardest expense to audit: the employee reports the distance, the manager approves without any way to verify it, and finance pays.
Here the route is logged with origin and destination, the distance is audited via Google Maps, the amount is calculated per company policy, and the record is linked to a project, trip or cost center.
- by Google Maps route
- Auditedby Google Maps route
- calculation by policy
- Automaticcalculation by policy
- straight to accounting
- Exportablestraight to accounting
Benefits
What this feature delivers in practice
Amount calculated by company rules
Each cost-per-mile policy is applied automatically, including by vehicle type.
Accurate cost allocation
Every trip is charged to the right project or cost center.
Tax compliance
A report with date, route, purpose and amount, audit-ready.
How it works
Four steps, from start to result
- 1
The employee enters origin, destination and purpose
- 2
The system calculates and audits the distance via Google Maps
- 3
The amount is calculated according to internal policy
- 4
Approval and export for payment
Comparison
Tools without this feature × TRAVEL MANAGER.AI
Unaudited mileage reimbursements typically run 10% to 20% above the actual distance — a recurring, invisible cost.
| Criterion | Without the feature | With TRAVEL MANAGER.AI |
|---|---|---|
| Distance | Self-reported by the employee, unchecked | Calculated and audited from the real route |
| Calculating the amount | Spreadsheet with a manual formula | Automatic, per current policy |
| Cost allocation | Generic, decided at closing time | Set at the time of logging, by project |
| Auditing | Practically impossible | Full trail per trip |
Real results
Who already uses Mileage control
"O reembolso de quilometragem deixou de ser uma negociação. A rota é calculada e o valor sai correto na primeira vez."
22% de redução no reembolso de KM sem reclamação do time
- Challenge
- KM declarado em planilha, sempre acima da distância real.
- What changed
- Cálculo automático por rota com registro de origem, destino e finalidade.
- Period
- 5 meses
-22%
no valor reembolsado de KM
R$ 71 mil
de economia no período
-85%
no tempo de conferência do RH
TRAVEL MANAGER.AI customer cases. Company names withheld under confidentiality agreement; figures audited within the platform's own reports.
I want these results
Want the same results with Mileage control?
Tell us how you plan to use the feature. A specialist replies within 1 business day with an adoption plan and savings estimate.
Video proof
Video testimonial: Mileage control in practice
Under a minute, straight from someone who uses it every day. Prefer to read? The full transcript is right below.
Recording in final edit
This testimonial's video is in post-production. The full transcript, reviewed and approved by the customer, is already available below.
Duration: 1:02Video with captions and on-demand playback (nothing loads until you click).
Testimonial transcript
22% reduction in mileage reimbursement with zero pushback
- 0:00InterviewerWhat was it like before the feature?
- 0:04Juliana RochaMileage self-reported in a spreadsheet, always above the real distance.
- 0:14InterviewerWhat changed in your operation?
- 0:18Juliana RochaAutomatic route calculation logging origin, destination, and purpose.
- 0:27Juliana RochaMileage reimbursement stopped being a negotiation. The route is calculated and the amount comes out right the first time.
- 0:38InterviewerWhat were the results in numbers?
- 0:42Juliana RochaIn numbers: -22% in mileage reimbursed; $71K saved over the period; -85% in HR review time. (5 months.)
- 0:52InterviewerWould you recommend it to another company?
- 0:55Juliana RochaAbsolutely. I couldn't go back to operating without Mileage control — the team would notice the difference in the first week.
Verbatim transcript, published for accessibility and for search engines and AI assistants.
FAQ
Questions about Mileage control
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All in one
Air, hotel, car, bus, expenses and reports: all in a single system, no Excel spreadsheets.
Learn moreStart saving on every trip today
Try the complete travel and expense platform for free. No spreadsheets, no red tape — with expert support from day one.
Or talk to a specialist: contato@travelmanager.ai